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AdSys |
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AdSys is a revolutionary way to manage your media sales business Incorporating all of Smart IT's experience and expertise in cloud computing and ERP development and has been specially designed for the advertising / ad supported media industry. Delivered as a Software as a Service solution (SaaS) it provides a cost effective pay as you go answer to the challenges of managing an advertising sales business. It has already proven to be an invaluable tool for our clients - in both maintaining and improving their media sales businesses. It has reduced administrative overheads and significantly improved efficiency across their businesses. AdSys places all the management and strategic information you need at your fingertips – In the past, access to a totally integrated business systems has been out the reach of the smaller business, but with AdSys no expensive servers or complicated network infrastructure is required – just a connection to the internet And because it's been specifically designed to meet the business needs of the Advertising Media Sales Industry, it has the flexibility to manage advertising across multiple medias including print, digital signage or online Within days you can be up and running with AdSys and start benefiting from having 360° degree control and visibility of your entire business at the click of a mouse. You can even check key performance reports on your smart phone or tablet device whilst out of the office. Download Adsys Product Brief Download AdSys Power Point Presentation
BUSINESS CHALLENGES Many of the business challenges facing the advertising and media industry are caused by having disconnected & complicated IT systems. All the key business areas – accounts, sales, commission, production – are usually managed by separate systems, databases or spreadsheets. This lack of integration leads to duplicate data entry, increases the risk of inaccurate or out of date information, and no one has an overall view of the entire business. On top of those challenges - every time a PC or software programme breaks down or needs to be upgraded it can cause significant business disruption. Does this sound familiar? Many of these challenges can be resolved by having a fully integrated business system provided as an online "Cloud" solution. A Fully Integrated Business System specifically designed to meet the business needs of the Advertising Media Sales Industry. AdSys replaces all your individual software programmes including finance packages such as Sage. There's no need to maintain any individual databases and spreadsheets, all your key information is in one place. You have a real time overview of your entire business. And because this is a cloud computing solution all your business information is backed-up and secure –
Why Cloud Computing? AdSys is delivered as on online or "Cloud" service. This approach delivers a number of benefits including:
Cloud Computing has made it possible for SMEs to access the kind of powerful ERP software that was previously only available and affordable to large corporations.
AdSys Modules:
Deal Management The Deal Management module significantly reduces the time and resources required to record and manage all aspects of your sales contracts. AdSys is flexible enough to handle multiple invoicing and payment cycles. Your team will be able to manage the billing and collection of money easily, improving cashflow and reducing bad debt. The efficiencies gained could allow you to move into new markets and increase your sales team without the need to take on extra Admin resources. Media Management AdSys tracks every advertising order from start to finish - From inputting the client details, handling payments and managing your accounts through to tracking the status and controlling the workflow relating to artwork, production, printing, publishing and delivery. It will even manage the information about each media site location whether it's a TV in a GP surgery or a digital billboard. Key to the process is the Media Management module – it gives you overall visibility on the status of your media projects, your sales targets & media space allocation. The real time information will also allow you to quickly identify any sales or production issues
Artwork Production With AdSys you have control over all aspects of the media production cycle. Whether you use an in-house team or outsource to a number of suppliers the system is equally effective. Because it's a cloud-based solution, any individuals or teams can remotely access the system, so they can provide you with up to date status reports from wherever they're located. You always have full control over security and can limit access to specified projects. AdSys incorporates document management and version control within the production process. At all times you have complete visibility of all aspects within the production process. The workflow control and reporting ensures you can quickly identify and be alerted to any potential production issues and can help prevent delays
Commission Management This module removes the burden and overhead usually associated with commission management - You can quickly & easily manage multiple commission schemes – it's fast to input and ensures every payment is accurately calculated. It's equally effective whether you have an in-house employed sales team or use self-employed agents. Where the sales team are self employed the system can generate self-billing invoices linked directly with your suppliers ledger. It also gives you a complete overview of the sales team performance - highlighting profitable agents as well as those with sales that frequently have issues and high bad debt levels.
Finance & Accounting The fully integrated financial system manages all aspects of your business finance and accounting. It includes all the features you'd expect from any standard accounting software, such as Sage -
It also provides comprehensive financial reporting including both historical data and future forecasting. Viewing future cashflow based upon contract data is available at the click of a mouse. Migrating from existing accounting packages is both easy and quick – so there's no disruption to your business operations. As standard AdSys comes with the same nominal / general ledger code structure found within the default Sage chart of accounts. This can be extended or changed to suit your business needs. Unlike 'off-the-shelf' software, AdSys is totally flexible and can be customised to suit any business model. Finance reports and KPIs can be designed to meet your individual needs too.
AdSys Summary:
AdSys a client perspective: "Within a day we could see the difference AdSys was going to make. It's halved our admin overheads as we're now able to input weekly deals in just two hours. It used to take all week when we had to juggle several spreadsheets and Sage. It's saved the business the cost of two salaries. The management team now have instant access to key performance reports which in the past took several hours to collate from spreadsheets." Ann Cole – Admin Manager, CSP Limited
Downloadable Media Product BriefAdSys Power Point Presentation For More Information Please Contact us |